The Club holds a number of functions during the year where it is necessary to know the number of attendees for a deadline, usually one or two days prior to the event, when the correct number of meals must be ordered from the caterer. This also implies that the number of meals ordered must be paid for by the Club. This is particularly the case for Club Suppers, Buffet Suppers, Trafalgar Night and similar events held in the Club Room.

When this circumstance arises the Functions Officer will include in the notice posted on the board the deadline by which not only must the places be booked but also paid for, and the list will then be closed. If we fail to do this either there will be insufficient food for everyone attending or, if anyone books but does not pay and then fails to attend then the Club may lose money on the function, and neither of these possibilities is desirable.